1. Collecting Your Personal Information

When you create an account on APCMS 2025, we may collect a variety of personal information.

When registering with APCMS 2025, we may collect your card information (e.g. credit card name, card number, validity period, etc.) for the purpose of processing your transaction, including fraud prevention and credit card authorization.

[Required Information]

The personal information collected by APCMS 2025 at the time of singing up for membership is provided below.

[Payment Information]

• Credit Card: Name, Number of credit card, Expiry date
• Wire Transfer: Bank Name, Bank Address, Account Number, Account Name, Swift Code

[Purpose of Collection and Use of Personal Information]

• Personal information is used to discover other elements that can be used to develop new services and/or improve existing services.
• To identify of registrant for confirmation or modification of registration details, and delivery of notifications.
• To offer information or promote the congress by phone, SMS, email.
• Sending bills and collecting expenses related to payment such as registration fee.
• To handle civil petitions and for other user protection.

2. Method of Collection

• Tools which collect generated information
• Website, application form, fax, telephone, email
• Information provided by cooperative partner and organization.

3. Providing and Sharing Personal Information

We neither use the personal information provided beyond the scope set forth in this Privacy Protection Policy nor disclose your personal information for third-party individual, company or organization unless otherwise provided as below:

• Prior consent provided by participants.
• Checking on participant’s identification for attendance.
• Required b laws and regulations or requested by investigation agencies according to the process and method specified by laws and regulations for investigative purpose.
• In circumstances where the participant or the participant’s legal guardian is unable to give prior consent(due to unknown address, etc.), but the participant or a third party needs personal information urgently to protect his/her personal safety.
• Required for the purpose of statistics or academic studies in the format where the individual is unidentifiable.

4. Personal information retention period

We, in principle, destroy your personal information immediately when they withdraw from membership. However, if we have obtained separate consent from users regarding the retention period of personal information or if the laws and regulations impose duties to retain information for a certain period, personal information may be stored safely during the designated period.

[To prevent any fraudulent subscription and use]

• Information: Required information when you are sign-up.

[Promotion for the next conference and receiving conference information]

• Information: Name, Email, Country
• Retention period: 1 year after the end of APCMS 2025

[Relevant statutes require APCMS 2025 to store the information for a certain period under the following circumstances.]

• Act on the Consumer Protection, in Electronic Commerce, Etc.
  
  • Records on the contract or subscription withdrawal, etc.: Stored for 5 years
  • Records on the payment and supply of goods, etc.: Stored for 5 years
  • Records on the consumer complaints or dispute settlement: Stored for 3 years
• Framework Act on Electronic Documents and Transactions, Records on the distribution of electronic documents through
  
  • authorized electronic addresses: Stored for 10 years
• Protection of Communications Secrets Act
  
  • Login information: 3 months

5. Rights to refuse consent to collect and use personal information

You have the rights to refuse consent to collect and use personal information. If you refuse to agree to collect and use the minimum personal information collected when signing up, that is, essential items, it may be difficult to sign up.